Ryan White HIV/AIDS Program recipients are required to report data to the HIV/AIDS Bureau as a condition of their award. Data are reported on clients served, services provided, and expenditures.
The following is additional information on the types of data reports currently required from recipients and technical assistance and support available to recipients.
Required Reports
Ryan White HIV/AIDS Program Services Report (RSR)
The RSR is a client-level data reporting requirement that monitors characteristics of Ryan White HIV/AIDS Program recipients, providers, and clients served. The RSR covers the full calendar year and are submitted online via the Electronic Handbook (EHB). All RSRs must be submitted by 6 pm ET on the last Monday in March.
Learn more about the RSR reporting requirements.
Review technical assistance resources available to support RSR reporting requirements.
AIDS Drug Assistance Program (ADAP) Data Report (ADR)
Ryan White HIV/AIDS Program Part B AIDS Drug Assistance Program (ADAP) recipients are required to report client-level data on individuals served, services being delivered, and costs associated with these services through the ADAP Data Report (ADR).
Learn more about the ADR reporting requirements.
Review technical assistance resources available to support ADR reporting requirements 
Dental Services Report (DSR)
The DSR is used by two programs under Ryan White HIV/AIDS Program Part F: the Dental Reimbursement Program (DRP) and the Community-Based Dental Partnership Program (CBDPP). The report collects data from accredited pre- and post-doctoral dental education programs and dental hygiene education programs regarding oral health services provided to people living with HIV.
The following are resources to support DSR reporting requirements:
- 2018 Cover Letter to Community-Based Dental Partnership Recipients (PDF - 18 KB)
- 2018 DSR Form (PDF - 235 KB)
- 2018 DSR Instructions (PDF - 198 KB)
- 2018 DSR Getting Started Guide (PDF - 29 KB)
- 2018 Database Utility Setup Instructions for Web Download (PDF - 126 KB)
- 2018 Dental Reimbursement Program Submission Steps (PDF - 23 KB)
- 2018 DSR Database Utility (ZIP - 178 MB)
Technical Assistance and Data Support
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Ryan White HIV/AIDS Program Data Support |
Data support addresses Ryan White HIV/AIDS Program Services Report (RSR) content and submission questions and AIDS Drug Assistance Program (ADAP) Data Report (ADR) content and submission questions. Toll-Free Help Line: 1-888-640-9356 |
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Electronic Handbooks Support |
The HRSA Contact Center addresses questions regarding the Electronic Handbooks: Toll-Free Help Desk: 1-877-4644722 Hours: 8 am-8 pm ET, Monday – Friday |
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CAREWare Assistance |
For questions regarding CAREWare, please contact the CAREWare Help Desk at: |
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TargetHIV Technical Assistance |
Technical assistance for the Ryan White HIV/AIDS Program community is available through the TargetHIV Technical Assistance website |
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Allocation and Expenditure Reports |
Questions related to the allocation and expenditure reports should be addressed to the HAB project officer appropriate to your grant award. |
