CARE Act Title II Manual - 2003 Version
The Statewide Coordinated Statement of Need (SCSN) is a mechanism for addressing key HIV/AIDS care issues and enhancing coordination across CARE Act programs and titles. The State Title II program is responsible for coordinating the SCSN, but all titles and grantees are expected to participate.
Legislative Background TOP
The SCSN has been a requirement of the CARE Act since the 1996 reauthorization. The State Title II program is responsible for convening the SCSN for all CARE Act grantees under the following provisions:
Section 2617(b)(4)(F) requires the States Title II application to provide a description of how the allocation and utilization of resources are consistent with the statewide coordinated statement of need (including traditionally underserved populations and subpopulations) developed in partnership with other grantees in the State that receive funding under this title.
Section 2617(b)(5) requires an assurance that the public health agency administering the grant for the State will periodically convene a meeting of individuals with HIV disease, representatives of grantees under each part of this title, providers, and public agency representatives for the purpose of developing a statewide coordinated statement of need.
Title II programs are required to participate in the SCSN process, and use its findings, under the following provisions:
Section 2617(B)(4)(c) requires States to develop a comprehensive plan for the organization and delivery of health and support services to be funded under Title II that, in part (F) provides a description of how the allocation and utilization of resources are consistent with the statewide coordinated statement of need (including traditionally underserved populations and subpopulations) developed in partnership with other grantees in the State that receive funding under this title .
Section 2617(b)(5) requires States to submit an application for funding that contains, in part, an assurance that the public health agency administering the grant for the State will periodically convene a meeting of individuals with HIV disease, representatives of grantees under each part under this title, providers, and public agency representatives for the purpose of developing a statewide coordinated statement of need;
HAB/DSS Expectations TOP
The SCSN is both a process and the written product emerging from that process. It is a mechanism to collaboratively identify significant issues related to the needs of people living with HIV disease (PLWH) in the State and to maximize coordination across the CARE Act titles. Based on that mechanism, a written SCSN is prepared and submitted to HRSAs HIV/AIDS Bureau, Division of Service Systems (HAB/DSS).
The SCSN must reflect, without replicating, existing needs assessments. The SCSN process should include a brief overview of epidemiologic data, existing quantitative and qualitative information, and emerging trends/issues affecting HIV/AIDS care and service delivery in the State. The SCSN must identify broad goals, cross-cutting issues, and critical gaps in services for PLWH throughout the State.
The SCSN is convened by the State Title II program for all CARE Act grantees. HAB/DSS does not endorse any single approach but encourages States to develop models that meet their particular needs. The mechanism for developing an SCSN can be a statewide meeting or some other locally developed collaborative process. The chosen process, along with a list of participants, must be submitted to HAB/DSS by the State, along with the SCSN document.
HAB/DSS has the following additional expectations about the SCSN:
Participation in the Development of the SCSN
The SCSN must be developed with input from a variety of participants, including the following:
Participation in More than One SCSN
EMAs that cross State boundaries may choose to work with more than one SCSN process.
Grantees that provide services in an area that straddles State boundaries or are located in one State but with satellite and subcontract sites in other States can choose to participate in the SCSN that most appropriately applies to their population based on the epidemiologic profile of that entity. As a practical matter, such grantees should participate in an SCSN process in the State whose profile is most consistent with their epidemic, geographic area, and treatment patterns.
Funding for the SCSN Process
The legislation makes no specific reference to funding the SCSN process. The Congressional Conference Report accompanying the Ryan White CARE Act of 1996 strongly encourages grantees under part B (i.e., Title II) to provide the funds necessary to assure adequate and broad statewide participation of people living with HIV/AIDS and other representatives of historically underserved communities and subpopulations in the SCSN process.
The use of CARE Act funds to assure participation in the SCSN must be consistent with each Title or programs individual guidance. SCSN expenses are a legitimate administrative cost for which Titles I and II funds may be used. Title I planning councils may use planning council support funds to pay for expenses related to participation in SCSN development if this activity has been identified as a planning council priority. Similarly, all CARE Act grantees may use administrative dollars to support travel and other aspects of the SCSN process if such funds are required.
Each State should develop its own process for determining how expenses will be paid. In some States, State-appropriated dollars pay all expenses; in other States, Title II funds pay; in still others, expenses are shared across programs. As long as all parties participate in reaching a decision on the resources needed to support the SCSN process, HAB/DSS has no preference as to how SCSN expenses should be covered.
The SCSN should be reviewed and updated as appropriate and must be updated at least every three years. Title II grantees are required to submit a copy of the SCSN with their grant applications.
HAB reviews each SCSN submitted and provides comments back to the Title II grantee. Review of the SCSN allows HAB/DSS to identify cross-cutting issues across jurisdictions, such as the following:
Health Resources and Services Administration (HRSA), HIV/AIDS Bureau (HAB). Ryan White CARE Act Title I and II Application Guidances.
HRSA, HAB. Frequently Asked Questions About the SCSN. 1997.
HRSA, HAB. SCSN Program Guidance. 1997.
HRSA, HAB. SCSN. CARE Act Technical Assistance Call Report. Rockville, MD: U.S. Department of Health and Human Services, 1997.