Ryan White HIV/AIDS Program Part A Manual

Assistance in developing, monitoring, and updating IGAs, to encourage services and minimize grievances across the service area.

Periodic attention to IGAs, including help in preventing and resolving conflicts with other jurisdictions and their CEOs.

Help in establishing linkages between all Ryan White programs and other HIV/AIDS, health, and support service programs administered by the local government, including linkages with EIS, prevention, and substance abuse programs.

Support in establishing linkages across agencies, including EIS, prevention, and substance abuse treatment programs.

Assistance in monitoring the use of Ryan White funds as the payer of last resort, and allocation of funds in accordance with established service priorities.

Support in funding allocation decisions to ensure that Ryan White is the payer of last resort, and that allocations are in line with service priorities established through the comprehensive planning process.

Regular communication about HAB/DSS concerns or failure to comply with conditions of grant award.

Active assistance in resolving problems with HAB/DSS.

Preparation of complete grant applications for Part A or B funds; timely communication concerning problems or weaknesses prior to submission of the grant application.

Assistance in ensuring cooperation from other agencies and offices in preparing grant applications. Assistance in resolving potential problems prior to application submission. Sign-off on application or delegation of authority for such sign-off.

Establishment and implementation of clearly stated, equitable, and publicly disseminated procurement and contracting procedures.

Public and private support for the administrative agent's procurement and contracting procedures.

Procurement and contract monitoring that ensure use of funds is consistent with the service priorities and resource allocations of the planning council.

Ongoing commitment to maintain the integrity of the procurement process.

Implementation of program contract monitoring and fiscal monitoring procedures that ensure funds are used as specified in contracts, and providers are reimbursed promptly.

Support for equitable and consistent contract monitoring and fiscal management procedures; support for rapid allocation of funds; assistance in breaking logjams.

Updates on procurement process including information on provider performance that may lead to negative reaction or grievances.

Assistance in resolving potential problems with procurement and contracting.

Recommendations to the CEO for increasing the efficiency of funds disbursal.

Leadership in improving the process of disbursing funds.

Establishment of grievance procedures, including procedures for submitting grievances that cannot be resolved to binding arbitration.

Support for the grievance process and results.

Regular communication concerning any situations that may lead to grievances, negative publicity, or negative public or community action.

Prompt attention to potential problems and efforts to resolve them before they lead to negative public reactions.