Responsibilities of Ryan White Partners
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An open nominations process for planning council membership.
Membership that reflects the demographics of the local epidemic and includes representation from required categories. |
Timely appointment of planning council members from among nominees selected through the open nominations process.
Not naming political appointees to the planning council.
Not appointing a CEO employee as sole chair. However, an employee of the grantee may serve as co-chair, if bylaws permit. |
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Bylaws or other procedures that govern member attendance.
Timely communication concerning members who are not participating, prior to taking action to remove them. |
Support of planning council bylaws or other procedures that govern member attendance. |
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Adoption and implementation of grievance procedures. |
Support of the grievance process and its results. |
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Adoption and consistent implementation of conflict of interest policies, with binding arbitration as the final step in the grievance process. |
Support for conflict of interest policies and their consistent implementation. |
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Regular communication regarding both successes and problems related to implementation of the planning council's assigned responsibilities. |
Regular communication about perceived successes and problems related to the implementation of the planning council's assigned responsibilities (including public and agency concerns). |
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Intervention, as needed, to resolve problems with funds disbursal. |
Support of the evaluation of the EMA/TGA's administrative mechanism to ensure that funds are allocated in a timely manner, providers are reimbursed efficiently, and contracts are monitored properly. |
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Work with the grantee to conduct the needs assessment.
Conduct needs assessment that includes: (1) updated information about local HIV/AIDS demographics; (2) needs of PLWHA, especially those who know their status and are not in care; (3) disparities in access to services among PLWHA; (4) capacity development needs of HIV service providers; (5) need for EIS and outreach services; and (6) needed coordination with other programs like prevention and substance abuse treatment. |
Awareness of needs assessment activities and results and the use of these results as appropriate for other types of health planning. |
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Development and periodic updating of the comprehensive services plan for the EMA/TGA. |
Awareness of the comprehensive services plan.
Assistance in coordinating Parts A and B with other HIV programs, including Medicaid managed care, other AIDS services, and other health and support services funded by local jurisdictions, where appropriate. |
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Annual determination of service priorities and related funds allocations. Timely direction to the administrative agency on the best ways to provide those services, including language around using Ryan White funds as the payer of last resort.
Use of a process that is clearly defined.
Ensuring service coordination with providers of EIS, prevention, and substance abuse treatment services for the purposes of retaining PLWHA in care. Increasing access to services for PLWHA who know their HIV status and are not currently receiving services. Reducing general barriers to care. |
Awareness of the priority-setting and resource-allocation processes and public support for the planning council role.
If necessary, provide help to the planning council in ensuring that priorities and allocations are reflected in procurement process. |
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Participation in the development of the Statewide Coordinated Statement of Need (SCSN). |
Linkage and advocacy with the State on important HIV care issues. |
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Grantee Activity
Develop standards of care for funded services. |
Planning Council standards of care will be used as basis for monitoring QM by grantee. |
