Ryan White HIV/AIDS Program Part A Manual

Part A grantees must prepare and submit two required allocation reports each year:

1. Planned Part A Allocation Report, for the fiscal year just underway.

2. Final Part A Allocation Report, for the fiscal year just ended.

Provided below are the purpose of these reports and how they are used, report deadlines, and detailed instructions on how to prepare the reports using electronic templates provided by the Health Resources and Services Administration (HRSA).

HRSA must receive allocation information in order to track and monitor the use of Ryan White funds. HRSA also uses the information to prepare Agency reports and respond to inquiries from the U.S. Department of Health and Human Services (HHS), the Office of Management and Budget (OMB), Congress, the media, and the public at large. This includes reporting:

• Categories of services being delivered through the Part A program
• Changes in the types of services being provided over time, and
• Trends in the amount of funds being used to deliver these services.

This information has been used to prepare the following:

• Testimony for annual appropriations and reauthorization hearings convened by Congress
• Annual budget requests
• Reports to OMB
• Presentations at national grantee meetings
• Technical assistance reports
• Presentations and workshops at national conferences.

The Planned and Final Allocation Reports (electronic and paper copies) must include identifying information in order to distinguish your reports from those submitted by other grantees. This includes the name of your EMA/TGA, the fiscal year being reported, and the name and telephone number of the appropriate person to contact if HRSA has questions about any of the information in the report.

Instructions for entering information electronically will be submitted with disks that are provided.